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CPT Medical

Monthly Archives: July 2018


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Implementing Custom Procedure Trays Into Your Practice

The use of a custom procedure tray can provide medical professionals with the option of using a number of sterile and safe items for optimal patient care. These pre-made packages can be created for all types of medical procedures such as stitching of a wound, cleaning a wound, performing emergency surgery, doing a C-section, implanting a loop recorder onto the heart or implanting a pacemaker among many other things. Better managing the inventory of a medical facility will improve not only the ability to perform one’s job but also to improve overall patient care being provided. The type of items that are optional can include so many different things such as simple surgical drapes, tubing for equipment, cannulas and more. All of these items are sterile and safe for patient care. If you are wondering how you can implement custom procedure trays into your practice, let’s take a more detailed look:

Increase Sterilization

Anyone who works in a medical environment knows how important it is to keep things sterile and safe no matter what the procedure or purpose is. All medical facilities must have a code of practice in place which details how they are going to prevent and control infections. This plan must be utilized each and every day on a consistent basis. When you utilize custom procedure trays this becomes part of your care plan since all of these items are sterile and unused items. They are then properly packaged in a sterile environment and then safely delivered to your facility.

Improve Your Efficiency

There are so many ways that you can use custom procedure trays to save time and focus on what is most important, which is the patients that walk in your door each day. Think about all of the time lost when you need to have nurses and medical assistants unwrapping surgical tools or sterilizing them. Just taking the time to find all of these individual items can be so time consuming. You can save as much as thirty percent of your time each day when you utilize custom procedure trays at your facility. Not only are you saving time but you are also taking mundane and frustrating tasks away from your staff so they can also focus on the patient more. You may even be able to schedule more patients or procedures in one day as there won’t be so much waiting involved.

Think About Your Budget

Every business is looking to save money no matter what field you are in and the healthcare field is no different. With one customized tray included everything that you need, you will save time and money. You don’t have to contact individual suppliers, you don’t have to invest as much time in reordering everything that you need and once you come up with the tray options that you are going to use, it is incredibly simple to reorder. You even safe money on waste. Each pack will only include what you need and you won’t be discarding unused items.

When it comes to the field of healthcare, it is important to think about the patients first. If you work in a trauma facility then you know firsthand how valuable your time is. If you work in a general practitioner’s office then you know how time consuming it can be and how much time is wasted when you need to find what you are looking for. Ultimately, you want to serve as many patients as possible per day and have the time needed to focus on each patient’s needs so they can walk away healthy and happy with the care that they received. Implementing custom procedure trays into your practice is just one of the ways you can improve patient care and make your location more efficient.

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Tips on How to Keep Your Lab Sterile & Organized

Working in a medical lab or facility of some sort can be a very rewarding and fast paced career. Each day you encounter new people and different medical cases that you get to learn about and assist with. When it comes to the daily duties that you perform, there is likely a variety of tools and items that you use to accomplish certain things whether it be drawing blood from a patient or culturing a sample. Utilizing a variety of techniques and products to help keep your lab organized and sterile can help keep things moving and help you with getting work done in a timely manner without having to waste time on unnecessary duties like finding a specific tool in a room full of disorganized items. This not only makes your job more difficult but it also can affect the quality of care that you are providing to patients.

Custom Trays

One way that you can keep your lab organized and sterile is to utilize custom medical trays that contain new but disposable items of all sorts. These trays can include something that is as simple as a blood draw needle or something much more complex like the items needed to do a culture for a bacterial or viral illness. Having all of the items that you need for any given procedure, right at your fingertips can save you a lot of time and you may even be saving money in the long run by not purchasing pieces that you will never use but just get thrown away.

Specifically Tailored

Each medical professional in your facility has the ability to customize their own trays how they see fit. Certain doctors, nurses and technicians like to tweak their jobs every so slightly by using something that is specific to them. That’s fine, and customizing a tray means you can add whatever you want to the mix. Each item is sterile and ready to use whenever needed. Specifically labeled, these items are easily distinguishable.

Organization

This is important for any business but when it comes to a medical lab or facility, items are usually needed quickly. When you have custom trays that are labeled clearly, this provides a whole new level of organization. You can group trays according to who needs them, the type of procedure or test being done, etc. Hopefully, your work each day is straightforward and you know what to expect. But in the instance of an emergency, you will be ready to go and get the job done right.

Keeping your lab organized and sterile is beneficial for you as a medical professional and this also equates to better patient care. The ultimate goal of a medical facility is to provide a high level of care to patients and utilizing custom trays is just one way to do this. The initial ordering process is simple but future re-order are even simpler once you have established a set of custom trays that include what everyone at your facility needs for their job.

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Millions of medical procedures are performed annually by those in the healthcare industry. For those dedicated people entrenched in their field, time is of the essence and organization is pivotal in providing their clients with the best of care. The quality of a service is often supported by utilizing high-quality tools that ensure procedures or processes are applied efficiently. How do health professionals create an experience that assures their patients of their competence in efficiency? When you employ tools that take the guesswork out of endless procedures, you’ll feel relieved and clients will be thankful your efficiency keeps their appointment in a manageable time frame.

Customizing the Work Space

One of the number one qualities patients hope for from their healthcare providers is proficiency. A steady hand, an organized workspace, and a calm demeanor allow for those sometimes dreaded meetings to run smoothly. without interruption. Here are some other top characteristics great doctors are said to display on a regular basis:

  • They are current. Their understanding of the latest treatments and tendency to employ premium quality medical products brings respect from clientele and peers.
  • They see a patient’s time as just as important as their own. Thoughtful doctors examine and diagnose in a timely manner.
  • Health care professionals strive to have test results readily available. No matter what type of test is given, a doctor should provide results as time-efficient as possible.

Amazingly, custom procedure trays share many similar characteristics with quality doctors who strive to better the lives of their patients. Modified to fit your needs in terms of placement and organization, custom procedure trays employ modern straight-forward solutions to keep medical tools as at the ready and available to their users as possible. With technological advances in their internal make-up, custom procedure trays epitomize up-to-date solutions to age-old problems.

How can a professional accurately diagnose? It’s all in the tools. High-quality custom procedure trays make diagnosis simple. You can customize your custom procedure trays to fit each individual procedure. A sterile surface to create a safe environment gives patients peace of mind and ensures that less time is wasted on the process rather than the diagnosis.

For those who use custom procedure trays, providing quick answers relies on superior tool sorting. Room for blood tests, vaccination syringes, even a decent clean space to lay a stethoscope on goes quite a long way to presenting accurate, speedy results. No contaminates means no costly or ill-timed re-test.

Sorting it out

Most doctors see upwards of 30 patients daily. Medical processes vary in type, in need, and ofttimes in scope. Custom procedure trays let healthcare employees complete their important tasks without interruption or confusion. Having a repertoire of the exact tools you need withing arms reach offers confidence and peace of mind to you and/or the health care workers you work or associate with.

There is nothing so disheartening as seeing a medical professional struggling to find what they need. Ensure you look professional, efficient and assured with custom procedure trays that place the control and the precision into your capable and steady hands!

Why You Should Choose CPT

Surgeon with surgical tool on tray in operation room at hospital

The introduction of custom procedure trays (CPT) has brought about efficiency, reliability, and consistency in medical procedures. CPTs are fully assembled trays that contain all the equipment required for a surgical procedure according to the order and the amount by which they are used. The use of custom procedure trays does not only ensure there is professional service delivery but also elevates patient safety and promotes efficacy in the disposal of medical waste.

The following are some of the reasons why you should choose a custom procedure tray;

  • Saves time

If you want to start and finish your procedure on a timely schedule, you should consider using a custom tray. The trays carry everything you need for a surgical procedure hence there is no time wasted especially when looking for instruments. The trays provide all the necessary tools for each medical procedure hence the surgical team can begin and end the surgery within a reasonable time.

  • Minimizes costs

Purchasing custom procedure trays will go a long way in cutting on costs of medical equipment. It is economical to buy a set of instruments then buy them as individual medical supplies. Buying in bulk will help you save money and redirect the funds to other critical projects.

  • Easy to clean up

Through the use of custom procedure trays, you will be able to reduce the carbon print of your facility. Custom trays reduce the amount of packaging material used in packing each surgical instrument individually, therefore protecting the environment.

  • Stress relief

You can forget about the frustrations you would get when trying to assemble the necessary surgical supplies if you didn’t have a custom tray. Apart from reducing administrative costs, CPT also eliminates the time and struggle you would go through when assembling items to be used in the operating room.

  • Enhances efficiency in medical services

Deploying custom surgical trays ensures you can perform your duties more efficiently since you will have all the tools you need to perform a surgery. Better performance by your medical personnel will result in increased number of clients who are confident in the services offered at your facility. This will eventually result in increased revenue that can be utilized to elevate the facility in other aspects.

  • Crucial in home care use, nursing, and hospice

Hospices and nursing homes greatly benefit the community through medical equipment such as custom trays. These medical tools are very important, especially during medical emergencies. They also increase the efficiency of the nurses who put them to use.

  • Useful in pre-op

Custom trays have made it easier to prepare for surgeries in the pre-operative theater. There are different custom trays for various surgeries that make it easy for you and the rest of the surgical team to prepare for an operation while keeping errors and contaminations at bay.

  • Proper supply of medical tools

Can it get any worse than the medical team missing the necessary instruments for a surgical procedure? Custom procedure trays will save you the burden of finding yourself in such a situation. With CPT, you will have all the tools you need for your surgery.

  • Easy handling of single-use products

Custom procedure trays reduce the risk of getting infections through numerous ways. The trays come with sterilized pre-packed instruments. The risk of cross-contamination has also been reduced since the tools are only used once then disposed of. The unnecessary waste build up is also prevented when performing specific procedures.

Using custom procedure trays will greatly improve your service delivery and save you a great deal of costs that you would otherwise incur.

Major Benefits of Custom Trays

Custom trays are fully assembled trays that contain all the equipment necessary for medical professions to conduct a surgical procedure in the operating room. The single use instruments in the pack are usually arranged in the order and amount by which they are used. The items in the pack are usually delivered in a single hygienic parcel in the surgical room. The utilization of custom trays in medical facilities has brought about many benefits including reduced costs, efficient disposal of medical wastes, delivery of proper and professional services, and increased patient safety among others. Some of the major benefits of custom trays are hereby discussed;

Increased efficiency

The utilization of custom trays can come in handy during life or death situations depending on how they are used. When a patient is on the operating “table,” even a second that can be wasted to look for an instrument matters a lot as it may claim the patient’s life. Custom trays can save that patient’s life since all the required tools are placed in one spot, and all are properly sterilized and ready for use. All will go down well in the operating room if the packs are situated at a location that is easy to access.

Single use instruments

Custom trays reduce the risk of getting infections since they come with sterile pre-packed instruments. There is a very low risk of cross-contamination since the products are for single use only after which they are discarded. The trays also prevent unnecessary waste build up when performing certain procedures.

Saves on costs

The initial overall cost for producing a custom tray may be higher than standardized packs but it’s less costly in the long run. It is also less costly to invest on custom trays than buying separate tools. Moreover, you get to avoid purchasing tools that are not necessary for your procedure. Most facilities have professed that using customized items has made them utilize necessary tools more efficiently and save them a huge deal of money in the long run. You can purchase custom packs for more urgent matters and utilize standard trays for non-emergency procedures.

Ease of clean up

Did you know that custom trays can reduce the carbon print of your facility? The trays achieve this by minimizing the amount of packaging material used in packing separate items. This protects the environment since you will have less waste bags to worry about.

Expiration time is clear

All customized trays are given a best before date after which the package must be discarded. The date is important and professionals are required to adhere to it to avoid disaster and achieve maximum results. The producers make the dates while keeping the safety of everyone involved in mind. The method of sterilization used for the instruments in the pack and the type of tools inside each pack usually determine the expiration date. Although the tools in the custom tray may remain well, the sterile fluid surrounding them usually becomes compromised after a while. However, most packages last for long before the need to replace them arises. The integrity of custom trays can therefore not be questioned

Custom surgical trays can be used in various ways and in different settings including; surgical centers, hospitals, medical offices, and hospitals. Saving of resources and time, and the reduced burden of sorting, organizing, and buying separate tools for different procedures make these trays preferable by professionals. Most importantly, custom trays put the focus on patients and their health and well-being.

The Life Cycle of Custom Trays

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The four main steps in the life cycle of custom surgical trays are:

  • Decontamination
  • Packaging
  • Storage
  • Monitoring

The Decontamination Process

The instruments and the trays which carry the instruments must all be decontaminated properly before custom trays can be sent out to clients. This is done with a solution of water that has either been mixed with specialized cleaning solutions or some family of detergent before cleaning commences. Such solutions keep foreign materials from lingering on the equipment before it’s placed into a machine that mechanically washes and dries equipment. After this, items are inspected at the visual and microscopic level to ensure cleanliness before they’re shifted to packaging. Packaging also plays a small role in the decontamination process, as if it is not done correctly, custom trays will definitely be contaminated during transit or storage. Packaging of custom trays must be designed to ensure decontamination is a single step, and not a problem which continues to crop up.

Packaging

Packaging must cover the entire tray and be done in a sterilized environment where foreign disease-ridden agents don’t have the ability to penetrate. Proper packaging is intensive and will stand the test of time, because some trays are used immediately, others are maintained on site as backup measures in the event a shipment delay or there’s some emergency which increases their demand.

Storage

Trays after being properly packaged, it is mandatory that trays be correctly stored. They should be away from the ceiling, away from the floor, and away from the walls. Custom trays should be allowed air circulation. It should be easy to monitor and clean the custom trays adequate. Avoid storing custom trays in wet areas that have a higher instance of contamination.

Monitoring

Continually monitor the status of your trays as they are stored. Additionally, methods of sterilization must be monitored to ensure that they are indeed effective. A number of methods are contemporarily used in order to facilitate this. There are mechanical monitors that keep tabs on temperature and pressure charges, and there are also chemical indicators which have been designed with heat sensitivity or chemical presence. Oftentimes these monitors are placed on exterior packaging. Additionally there are biological indicators which can be used to tell whether or not the sterilization process has been lethal to spores or other infections materials.

Having A Trustworthy Option

Decontamination involves packaging, storage, and monitoring. Because of the microscopic nature behind pathogens which may infect and complicate a surgery, there are often areas where previously-successful measures may prove non-effective. In such scenarios, regular monitoring and proper storage can catch a failure of traditional sterilization procedures. A good way to think of it is like this: sterilization isn’t a destination, it’s a journey. Just like your custom trays will travel from the place where they are packaged to where they will eventually be used. Initial sterilization will have a number of stages between first measures utilized and final operation. To ensure you get the most out of your custom trays, check the steps of the agency you use and be sure of their process.

What is the Trade Agreement Act (TAA)?

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The Trade Agreements Act, or TAA, applies to GSA contracts which are vehicles for selling products on a federal, state, or local level. GSA contracts include pre-set terms, conditions and pricing that make the sales process more simple. The products that are discussed as part of these GSA contracts must comply with the Trade Agreements Act (TAA). All health products and other related products that fall under the GSA contracts apply.

Compliant Countries

When a health product is being considered for the Trade Agreements Act, that product needs to have been completed on a manufacture level in an approved country, otherwise compliance does not occur. There is an approved list of locations that fall under this category and these products can then become part of an approved GSA contract. The list is pretty extensive, making this process a bit simpler than it may originally sound.

Services

In addition to health products, other related services apply to the Trade Agreement Act. What is taken into consideration is where the legal address of the company is located rather than where the services themselves are provided. As long as that address is located in an approved country or location, TAA compliance is secured.

Enforcement

The government attempts to provide strict enforcement when it comes to these GSA and TAA related products. While there may occasionally be a product or company that is located in a non-approved TAA country, a large percentage of the products and services are compliant. There are currently more than 20,000 contracts and products that are part of this act. Steps are being taken to improve upon the process of checking and enforcing compliance. Often times, when companies or products are overlooked by the GSA, reports are made by other compliant businesses that are unhappy with their competitor’s non-compliance. An investigation then takes place and if necessary, the products or services are removed. Confidentiality is ensured when a report is filed in order to protect the integrity of the other party that filed the report.

While the Trade Agreement Act, or TAA, relates to a wide variety of different products and services, health-related products fit onto this list as well. Achieving compliance on a GSA and TAA level allows health product companies to take their business to the next level and secure some pretty large clientele. Gaining leverage with the Department of Health and some other big organizations can bring in far more revenue than occurs when just sticking with smaller, privately owned companies.

Tips on Managing Custom Surgical Trays

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Custom Surgical Trays: Know What You Need

Custom trays allow you to design your own tray to ensure it’s filled with equipment you definitely need throughout operations. Custom surgical trays are necessary because methods of surgery may differ in certain scenarios. If they didn’t, new procedures wouldn’t be discovered on a regular basis. If you’ve never ordered a custom surgical tray before, take stock of what you use before you make your order. Following is a brief checklist to go through before you make your order.

  • Tabulate Necessary Equipment
  • Consider Tray Arrangement
  • Tabulate Costs of Necessary Equipment
  • Figure Monthly Needs And Triple Them

Equipment Needs

This seems like a no-brainer, but it needs to be stressed. What kind of equipment you need should be figured and noted. Custom trays are put together by an organization that is remote from your location. If you want your custom trays to include that which you need, you’ll have to have an exact record of just what that is.

Consider/Specify Tray Arrangement

You’ll need your equipment arranged in a certain way on your custom trays. Some things may end up damaging other things on the tray, and shouldn’t be sterilized-and-stored together. Additionally, how your trays are stored will determine their proximity to one another. It may be that your custom trays can be stacked one atop the other, but this might also not be the case. Be sure to consider this aspect of custom trays before you purchase.

Tabulate Piecemeal Cost Of Equipment

How much would it cost you to put together a custom tray by yourself? What is the equipment tab? When you’re putting together custom trays, the organization you use should ultimately be saving you money. There are several areas where this can occur. If you’ve been sterilizing equipment on-site, you can save money through energy savings. Additionally, you may be able to get rid of the sterilization equipment; though such equipment is a recommendable backup in emergency scenarios. Additionally, there is time saved in custom trays. Nurses or their aides do not have to put them together for you–and you don’t have to “get the job done right” by doing it yourself so often. Finally, you’re going to want to order enough trays to meet your needs. Look at your regular equipment needs for the year, and the cost of putting together trays and purchasing that equipment. You should be able to find custom trays that cost less in the long run.

Triple Your Expenditure Estimate Initially

You’re going to want to be secure in the custom trays you’ve purchased, but you also want to be secure in the case of contamination or shortage. 99.9 times out of 100, you’ll get the right trays–but what about that one time when the wrong shipment arrives at your office and you’ve got a miniature pandemic on your hands? In such scenarios, you’re going to need backups. What is advisable is tabulating the cost of equipment and energy used every month on trays. After that you’re going to want to triple it–you want a bevy of backups, and you want backups for your backups in the event the worst comes to the worst.

Proper Management of Custom Trays

Properly managing custom trays will save you money over time and increase the effectiveness of your practice or hospital. By always having a ready option available, surgery can be performed immediately while costs are consolidated and prep time is more than decimated. If you haven’t worked with custom trays before, giving it a shot could save you money, effort, and even lives. Manage custom trays correctly.

How Custom Procedure Packs Reduce Time in Emergency Surgeries

Surgeons hands holding and passing surgical instrument to other doctor while operating patient. Resuscitation medicine team holding steel medical tools saving patient. Surgery and emergency concept

An Emergency, No Matter What Level

In the health profession, every emergency surgical procedure performed requires different medical instruments and tools. An emergency can be life-threatening where time is of the essence, or the situation is still an emergency, but there is time to treat the patient.

It makes no difference if the individual is already a patient in the hospital or awaits care in the hospital emergency room; time is of the essence in any urgent medical situation.

Who Uses Sterile Procedure Packs?

Each emergency requires a different set of medical tools and equipment to meet the emergency situation at hand. For instance, if the patient needs stitches the doctor would not use the same instruments for a patient requiring a tracheotomy. A surgical pack necessitates care in the following atmospheres.

  • Hospital emergency room
  • On the hospital medical floor
  • In the surgical operating room
  • On emergency ambulances
  • Extended care facilities
  • Doctors’ offices
  • Medical clinics and more
  • Podiatrists
  • Dentist
  • Eye clinics

Benefits of Using Prepackaged Procedure Packs

Individualized and specialized tools found in a surgical pack expedites the patient’s treatment. If it were not for a particular surgical pack already made up and designed for specific emergency situations, the professional would have to hunt for each tool to meet the situation at hand.

A surgical pack allows for all tools in one single sterile package. The medical professional does not have to hunt for and gather the needed tools together when time is of the essence.

The benefits to having a sterile surgical pack ready for hospital personnel are as follows.

  • Saves the hospital time and money
  • Saves the doctor and nurse time
  • The patient receives the needed care promptly
  • Increases efficiency
  • Increase quality of patient care
  • Allows for better inventory management of medical equipment and the cost of using these tools for each procedure
  • Significantly reduces the amount of storage needed for equipment
  • Increases medical emergency response times

Autoclaving a Thing of the Past

Years ago hospitals sterilized all of their medical tools and equipment through a process called autoclaving. A sterilization room with autoclaves was where these packs were put together to store in moment’s notice.

Medical Manufacturers’ Role in Procedure Packs

These days’ medical manufacturers receive orders from health facilities to design and put together a particular surgical pack for all sorts of medical emergencies. The manufacturer is always looking to the medical community for support on how they can put a surgical pack together more efficiently, in a cost-effective manner.

It is through the efforts of the health community and health manufacturer they can provide to doctors and nurses the right surgical pack for the right time and place.

pre-packaged surgical pack is all set and ready to go with all the necessary sterilized tools needed to meet all emergencies. Those appointed the responsibility of ordering a surgical pack no longer have to account for every item or order each item individually as that person can now order the complete surgical pack.

What is Included in Procedure Packs

The list of sterile tools that medical professionals use every day is enormously wide and varied. The list below is just a few of the items found in a surgical pack.

  • Surgical swabs
  • Suture
  • Suture needles
  • Forceps
  • Dressings
  • Surgical blades
  • Sterile field drapes

Thanks to the combined efforts of medical professionals and manufacturers, a surgical pack has all the tools for the medical professional to meet the surgical needs of all patients.

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How Are Custom Procedure Trays Assembled?

Customized medical procedure trays are being used in more and more medical facilities across the country. They are convenient and they provide a new level of efficiency to these facilities and its providers. Some professionals may wonder how these custom trays are assembled though. They contain sterile tools and the packages themselves are air tight and when stored correctly, they will remain sterile for the life span of the tray (which is clearly labeled on each package). This process seems involved and it is. The intricate assembly process is what allows you to rely on the safety of these customized trays when using them on your patients each day. Let’s take a look at some of the details of a custom tray and how they come to be:

Packaging Materials

The materials used to actually package these custom trays must be sterile and must be kept sterile throughout the process of packaging. Depending on what tray manufacturer you choose, there are different seal brands that are used for custom trays as well as pouched-tool systems. Typically, you as the purchaser have the ability to choose what kind of packaging you want and what type of seal will fulfill your needs. The various pieces that go into making these procedure trays are pre-verified as being sterile regardless of the size or the system. There are some products that provide a double barrier construction in order to double up on the safety of the sterile system.

Choosing The Selections

The process of ordering custom procedure trays is much more involved than just picking the medical and surgical tools that are going into the packs. You also have the option to choose the size of the package right down to the length and height. You can choose from a variety of labeling options and truly customize your products. What you place into the packs will depend on the tools you use for each procedure that you perform. There may be something that isn’t typically used but it is something you like to have on hand and that’s fine; that can be included as well.

The Process

Once a tray company receives your order then they will begin the process of assembly. This can sometimes be done by hand or equipment can be used in order to minimize the hands that are touching the items. Until the point of assembly, these items are kept separate in a sterile and safe environment. Once everything has been assembled it will go through a rigorous quality assurance system that will confirm the product is indeed safe and sterile. From there, the items are packed into boxes that will be able to withstand the travel it takes to get to your location and when it arrives, you will be able to unpack and use the items immediately if needed at that time.

It is important to look into the company that you are going to be choosing for your custom trays. You want to make sure they are reputable and highly recommended by other medical companies in the country. You should inquire about where their supplies come from, why they use the products they use and what their process is for keeping things sterile and safe during the packaging process and on the way to your facility.