FSS # V797P-4462B | Medassets Contract # MS02526 | Premier Contract # PP-OR-1380

CPT Medical


Three Levels for Storing Custom Trays

It is always important to ensure that the custom procedure trays are stored in the right conditions so that they can always be available when required for use. As a general rule, it will involve maintaining the sterility of the products, proper arrangement of the products and keeping track of the product.

Custom procedure trays are mostly stored at the point of use, may it be a clinic or operating theater. However, regardless of the location, there should be a designated storage area which is always monitored to ensure that all custom procedure trays are maintained properly. There are three levels for storing this equipment.


Receiving and arranging them

This is the first and the most important task. Once the custom trays have arrived, the person in charge should ensure that;

  • There is sufficient storage
  • The custom procedure trays are not damaged in any form or manner
  • the storage area is clean.

There are several set standards for storing medical equipment that is generally followed, they are;

  • following the manufacturer’s instruction on the direction of stacking and storage conditions
  • storing high-value products in appropriate security zones.
  • Following FEFO policy at all times.
  • Ensuring that any identification labels are visible.


Keeping track of products

Each store should have a record of all stock items they have in their possession. Each product should have sufficient details describing its type, quantity and expiry dates (where applicable). The list should be kept updated at all time and should reflect the correct details.

The minimum information that should be on the records includes;

  • Product name and description
  • Issues
  • item codes
  • expiry dates
  • transactions reference
  • special storage conditions


Monitoring product quality and safety

The custom procedure trays should always be cleared by the appropriate technical person that is mandated to regulate such equipment. The manufacturer is also required to ensure that the recommended safety and quality assurance tests are carried out for all the custom procedure trays. They should also clearly state the correct use of each tool. The medical practitioners should also ensure that the product is sterile by checking that;

  • the packaging is intact
  • the product is within the expiry date
  • the product has a sterilization indicator that confirms that it has undergone the right sterilization process.

As a rule of thumbs, custom procedure trays that have stayed for long without being used should be considered a product of overstocking and a proper assessment undertaken on its future. Other ways in which the product quality may be maintained include;

  • Designing the storage area in such a way that the packs are not damaged and still allow for flexible rotation of stock
  • Shelving should allow for easy access when cleaning. It should also be airy.
  • The products being stored should be at least above the floor level away from water and direct sunlight.

Lack of proper management of this areas may have an adverse effect on the integrity of the custom procedure trays and may render them unsuitable for use.